Partnership Events

How to Host an Partnership Event

A partnership event is a non-fundraising event organized by an external organization in alignment with the mission and strategic goals of the college and the District.

MJC may contribute resources to the partnership event in exchange for one or more of the following: benefits for students, community engagement, outreach.
Fundraising for external organizations is prohibited during partnership events.
Facility Use Fees may be waived for partnership events. Staffing fees or other resources could be funded by internal stakeholders.

STEP 1: Reserve a Space or Facility

Complete a Request for Partnership
Complete a Facility Use Agreement by emailing MJC Events/Facilities Department or call (209) 575-6876

STEP 2: Has this Partnership Event Been Approved?

Partnership Events must be approved to ensure alignment with the mission and strategic goals of Modesto Junior College.

YES

Continue to Step 3

NO

Follow procedures for How to Host an External Event
(If partnership is awaiting approval please contact Event Planning for status after 14 days.)

Step 3: Has an approved Event Sponsor been assigned by a Dean?

YES

Event Sponsor should contact partner organization within 5 business days of assignment to begin planning.
- Event planning and resource allocation should be in alignment with Partnership Guidelines.

NO

Contact Office of Instruction for status by calling (209) 575-6452

Step 4: Is the Use of a Specialty Facility Being Requested?

Specialty facilities include Caberet West, Little Theatre, Recital Hall, Performing Arts Center, Mary Stuart Rogers

YES

Complete a Spec Sheet
- Contact Events/Facilities Department to submit the form.

NO

Proceed to Step 3

Step 5: Will you be serving food at this event?

YES

Contact Events/Facilities Department by phone at 209-575-6020 or email.
- Completion of a Food Vendor Agreement may be required.

NO

Proceed to Step 4

Step 6: Will MJC be partnering on marketing services for this activity?

YES

Contact Marketing & Public Relations
- A marketing contact from the partner organization must be provided.

NO

Marketing partnership is required for a partner event. Please contact Marketing & Public Relations.

Step 6: Will you be serving alcohol?

YES

Download the Daily Alcohol Permit Application, review and complete permit instructions, and email the completed form to Modesto Junior College Foundation.
- Contact the MJC Foundation at (209) 575-6619 with any questions.
- Allow 90 days to obtain an alcohol permit.

NO

The MJC Event Sponsor should refer to and follow the Partnership Event/Activity Guidelines. Contact Events/Facilities Department to complete and provide the following forms

- 1. Certificate of Insurance
- 2. Signed Contract

Congratulations!

You have completed the steps to organize an internal event at MJC. Please follow up with Facilities/Duplicating Department, Marketing & Public Relations and MJC Foundation as necessary.