Events/activities must be directly related to the goals, purpose and/or strategic plan of Modesto Junior College. An Event Sponsor is responsible for all deliverables outlined in the Event Planning Procedures, including:
An event/activity initiated and planned by an MJC program, department or School taking place, in-person and on campus. Alignment with college mission/vision/strategy is required. Facility Use Fees are not charged. Staffing fees and/or resources are funded by internal stakeholders. An event sponsor is required for internal events.
Internal events are required to go through the College Event Planning Procedure if one or more of the following are true:
Follow these steps to:
A partnership event/activity is a non-fundraising event organized by an external organization in alignment with the mission and strategic goals of the college and the District. MJC may contribute resources to the partnership event in exchange for one or more of the following: benefits for students, community engagement and/or outreach. Fundraising for external organizations is prohibited.
Requirements for Partnership
Follow these steps to:
An organization outside the college holding an event/activity on campus and paying all associated facility and/or service fees. MJC may contribute resources, in the form of a Facility Fee Waiver, if there is a potential for future partnership and alignment with the mission, vision, values of the college.
Requirements for External Event/Activity
Follow these steps to:
A Fee Waiver provides financial support or resources* to an event, individual, or organization in exchange for brand visibility and exposure.
*Labor (including but not limited to custodial, media, security personnel and miscellaneous equipment fees) is excluded from a fee waiver unless funded by an MJC school, department or program.
A request for partnership form can be submitted if both of the following are true:
Requests for partnerships will be reviewed by the College Events Planning Committee. Submitter will be contacted within 30 days.
All Modesto Junior College events/activities must have an approved Event Sponsor. An Event Sponsor is a permanent college employee responsible for being actively involved in the planning, management, and alignment of an event/activity.
MJC Event Sponsors are responsible for adhering to and complying with all laws and college policies and procedures when organizing an event/activity.
Active involvement includes planning meetings with and for the event, communicating with corresponding service providers, i.e. facilities, public relations, foundation, and direct engagement with an outside organization for partnership and/or Facility Fee Waiver events.
To become an Event Sponsor an employee must complete the steps below before accepting or extending any event/activity invitations, or confirming and publicizing events/activities.
Request Event Sponsor Training
