Mail Room Services Provided
Mailboxes
Full-time faculty boxes are located in a separate area from the Adjunct faculty boxes in both East and West Campus Mailrooms. Faculty does not have mailboxes on both campuses.
Division office mail is directed to its Division Dean’s mailbox.
Other major departments/offices (i.e., Enrollment Services, YCCD, Vice Presidents, President, Business office, Financial Aid.) are located in the “General Offices” section in the mailrooms.
Classified staff mail goes to the division/department mailbox that they work in.
Incoming Mail
Mail is distributed into East Campus mailboxes by 10:00 a.m. and West Campus mailboxes by 12:00 p.m.
Outgoing Mail
Please have in the East Campus mailroom by 1:30 p.m. to guarantee it’s processing that business day. West Campus deadline is 11:00 a.m.
Metered
Please place outgoing mail to be metered in designated division/department mailboxes. Mail is metered and sent out at 2pm daily.
Pre-stamped
Please place “Pre-Stamped” outgoing mail into the slot located in each mailroom. Outgoing mail is picked up daily and goes out with the metered mail at 2pm.
District Mail
All Inter-District and Inter-Campus mail gets distributed daily. Mail will need to be in the mailrooms by 10:00 a.m. to guarantee same day delivery to District and the opposite mailroom.
Personal Mail
Place personal mail in the “Pre-Stamped” outgoing mail slot that is located in each mailroom. Please note that we cannot add postage to your personal mail.
Guidelines
All outgoing envelopes must have the MJC return address and Department name along with “Return Service Requested” stamped or printed on the envelope below the return address OR “Current Resident” must be above the recipient’s name for the mail to stay at the recipient address and not returned to us with an updated address.
Mailings with 200 pieces or more, that are identical, generic and not a solicitation for money must go bulk mail. Contact the mailroom staff for instructions on how to prepare a bulk mailing.
Flats/large envelopes (manila) should be sealed and marked “First Class” (or other desired mailing rate). These envelopes cannot contain any metal clasps, staples or paperclips in them.
Leave all envelopes with flaps down on regular/standard size envelopes for processing by the postage machine.
Packages
If you receive a package and it is too large to fit in your mailbox we will put a pink slip on your mailbox notifying that “You have a package in the cabinet” or “Next to the cabinet” Please get your packages from those designated areas in each mailroom.
Staffing
East Campus Mailroom is staffed from 7:30 a.m. to 4:00 p.m., Monday-Friday. West Campus Mailroom is not staffed but personnel goes to the West Campus Mailroom around 11:30 a.m.to 12:00 p.m. to distribute and pick up mail.
Any questions and/or needs, please contact the East Campus Mailroom at 575-6020.