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*NOTE about Electronic Transcripts (PDF):
Modesto Junior College accepts electronically submitted transcripts from other institutions. Institutions may submit their official transcripts electronically to MJCESeForms@yosemite.edu or by using one of the following companies: National Student Clearinghouse, Parchment, or Credentials.
MJC can only guarantee receipt of electronic transcripts sent through one of the company's previously mentioned. Students are responsible to check with the requesting school to confirm that they use one of these electronic transcript sources.
Students may request transcripts online through the National Student Clearinghouse (NSC). When sending transcripts to another institution please be sure that you DO NOT USE
a personal email address for delivery of your transcripts.
Students can request two free official transcripts. To request one or both of your free copies please complete the Transcript Request Form and submit via email or mail to the Enrollment Services Office. MJCESeForms@yosemite.edu
Transcript Services
| SERVICE | PROCESSING TIME | DELIVERY OPTION | COST |
| Regular | 5-7 business days | *Mail/Electronic/Hold for Pick-up | $10 |
| Rush | 2 business days | *Mail/Electronic/Hold for Pick-up | $15 |
| Same Day | Same day if ordered by 4pm | Electronic Only | $20 |
*Mail option is ONLY available for paper transcript requests.
MJC does not "Hold for final grade(s)" or "hold for posting of degree/certificate".
Modesto Junior College does not offer express or overnight delivery services. ALL transcripts that are mailed, are First-Class mail through the United States Postal Service and is only sent out on Tuesdays and Thursdays.
Students may view and print unofficial transcripts online through PiratesNet. Your student ID number and password is required to access PiratesNet.
MJC cannot provide verification of completion of the GED or copies of the GED. Information on ordering GED copies and GED verifications can be found on the GED Testing Service website or call 1-877-392-6433 for assistance.
To submit an Enrollment Verification via your student email please email MJCESeForms@mjc.edu.
Enrollment Verifications are used to verify enrollment status, GPA, and units for external agencies. Your first two verifications are free.
Your enrollment verification will be based on the number of units you are enrolled in when Enrollment Services processes this request. Adding and/or dropping classes between the time of this request and the actual processing date may affect the number of units reported on this verification.
Verification requests that are not picked up within 60 days will be discarded.
Enrollment Verification Request Form
| SERVICE | PROCESSING TIME | DELIVERY OPTION | COST |
| Regular | 5-7 business days | Mail/Hold for Pick-up/PDF | $7.00 |
| Rush | 2 business days | Mail/Hold for Pick-up/PDF | $15.00 |
| Same | Same day if ordered by 4pm | Hold for Pick-up/PDF | $20.00 |
Please note: Students with outstanding financial obligations will not be provided copies of verifications until the hold is cleared by the Business Services Office.
If you need a letter verifying you have not enrolled in any MJC classes and no official transcript can be generated, you will need to request a Letter of Non-Attendance. Please do the following:
Students are given an opportunity to request action that is permitted by California state law, YCCD policy or college practices and procedures. A student may file a petition with MJC requesting consideration for certain academic issues. Issues that relate to missed deadlines such as: Refund, drop, pass/no pass and graduation requirements cannot be petitioned.
Petition Type |
Where to submit petition |
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General Student Petition |
Submit this form to request an exception to withdraw from a class after the 75% point of a class. The student may submit a petition under these circumstances:
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EAST Campus: Student Services Bldg., 1st Floor WEST Campus: Yosemite Hall, 1st Floor |
Course Repeat Petition |
Submit this form to retake a course in excess of the allowable limit or to retake a course that you have already passed. Students must demonstrate necessity and submit supporting documentation. |
EAST Campus: Student Services Bldg., 1st Floor WEST Campus: Yosemite Hall, 1st Floor |
Student Grade Correction Petition |
Submit this form to request a formal grade change under one of the following circumstances:
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Grade Correction petitions are submitted directly to the Division for Instructor and Dean Signatures - petition will be forwarded to Enrollment Services for processing. |
Important Information:
Please contact our Admissions & Records department at 209-575-6853 or by email.
Students who have completed the Core Steps (orientation, math & English placement,
and developed an education plan) and maintained good academic standing will be granted
higher priority for registration.
The Enrollment Services office notifies students of their registration dates and times by student email. Registration dates and times can also be found on PiratesNet.
| Summer 2023 | March 20, 2023 |
| Fall 2023 | March 20, 2023 |
| Spring 2024 | October 9, 2023 |
Level 1: Military/Veterans, Foster Youth (and former foster youth), and students in the following programs: Extended Opportunity Program and Services (EOP&S), Accomodations & Support Services (ASC) (formerly known as Disabled Student Programs and Services/DSPS), CalWorks and Homeless Youth (Housing and Homelessness)
Level 2: College Designated Programs
Level 3: Continuing, Returning, & New Students who completed all three Core Steps by deadline.
Level 4: Continuing, Returning, & New Students who did not complete all three Core Steps by deadline
Level 5: High school/Dual Enrollment Students
Open Registration: All other students
Please note: Within each level, registration appointments are assigned based on unit
completion.
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Summer 2023 |
Fall 2023 |
Spring 2024 |
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April 3, 2023 - April 28, 2023 | April 3, 2023 - April 28, 2023 | October 23, 2023 - November 17, 2023 |
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Open Registration
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May 1, 2023 | May 1, 2023 | November 20, 2023 |
Open Registration: All students who do not meet the criteria for levels 1-4, who completed requirements after the college established deadline or have applied after registration dates and times have been issued.
New & continuing students may lose registration priority if they: 1) earn more than 100 degree applicable units at MJC, or 2) are on academic probation for 2 or more terms. If a student loses priority registration they may appeal to have priority registration reinstated.
Foster youth and former foster youth who are 24 years or less are exempt from losing registration priority based on 100 units or more or for failing to meet minimum academic standards.
Semester |
Appeal Period Begins |
Deadline to Submit Appeal |
Summer & Fall 2023 |
March 27, 2023 | April 21, 2023 |
Spring 2024 |
October 16, 2023 | November 17, 2023 |
Educational Institutions are required to annually notify enrolled students of their rights under the Federal Family Educational Rights and Privacy Act of 1974 (FERPA), as amended. This website fulfills this obligation and serves as the annual FERPA notification to students at Modesto Junior College.
The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. An “eligible student” under FERPA is a student who enters a postsecondary institution at any age. Student education records are those records that contain personally identifiable information (PII).
Education records, according to FERPA, are defined as student records maintained by an education agency or institution or by a party acting for the agency or institution. Examples of student records include academic transcripts, financial aid awards and student judicial files.
Educational records DO NOT include:
FERPA allows institutions to identify certain types of information called "directory information" that may be disclosed without student consent at the College's discretion. Modesto Junior College has designated the following information as directory information and will release this information upon request:
According to FERPA, a student can request that the institution not release any directory information about him/her. Modesto Junior College students initially give or withhold consent via the admissions application. Students may change their decision by filing a Notice to Deny Disclosure form with the Enrollment Services Office. Request for non-disclosure will be honored by the college until removed by the student.
With several exceptions provided by FERPA, Modesto Junior College cannot release personally identifiable non-directory information in an education record without prior written consent from the student unless it is to state, local, and federal government authorities who need the information in performance of their duties.
Some examples of non-directory information include:
The student's prior written consent is not required to disclose non-directory information under the following circumstances:
FERPA grants students the right to inspect and review their education records within 45 days after the day a request for access is submitted. A student should submit a written request to the Director of Admissions and Records that identifies the record(s) the student wishes to inspect. The Director of Admissions and Records will make arrangements for access and notify the student of the time and place where the records may be inspected. If the education records are not maintained by the Admissions and Records Office, the Director shall advise the student of the correct official to whom the request should be addressed.
Modesto Junior College students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA.
Students may choose to allow another person to discuss or receive selected information by submitting the Release of Student Information form.
The Solomon Amendment is a federal law that allows military recruiters to access some address, biographical and academic program information on students age 17 and older.
The Department of Education has determined the Solomon Amendment supersedes most elements of FERPA. The District is therefore obligated to release data included in the list of “student recruiting information,” which may or may not match the Districts FERPA directory definition list.
The following is a list of information that may be released to military recruiters pursuant to the Solomon Amendment:
Name, address, telephone, year of birth, level of education, academic major, degrees received, educational institution in which the student was most recently enrolled.
The request must be submitted in writing on letterhead clearly identifying:
The military recruiters may request student recruitment information once each term.
Submit requests to mjceseforms@yosemite.edu or contact (209) 575-6853.
Mission Statement
Through a process of continuous improvement, the staff provides exemplary services
for students, faculty and staff to maximize services that lead to student success.
Service Area Outcome (SSAO)
Students will be able to identify the various services provided by the Enrollment
Services Department.
Support Service Learning Outcome (SSLO)
1. Students will be provided information regarding Student Petitions. Students will
be able to identify the learned information.
2.Students will be provided information regarding Graduation Applications. Students
will be able to identify the learned information.
